¶ Field Report creation
Field report are the key data input from National Societies on emergency situations which makes one of the most important functionalities of IFRC GO. Only organizational users i.e. members of the IFRC and National society can create field reports from their user accounts. They have the ability to report a disaster event or update it by clicking on the “Create a Report” button on the top right corner of the page and then selecting New Field Report. There are 4 sections to fill in the data, corresponding to 4 features in a standard field report.
Creating a field report consists of 4 parts
- Context
- Situation/ Risk Analysis
- Actions/ Early Actions
- Response
The user can move forward and the progress can be tracked from the progress bar at the top of the form. The user is unable to move forward with a progress bar until all the required fields are not entered. Once the section is complete the dot on the progress bar becomes red.
- Users should try to fill out as much details as they can. When a section is complete, hit the button “Continue” to move forward to the next section. If user wants to move to the previous section that can be done by clicking on the “back” button.
- A checkmark sign will appear next to saved sections.
Note that to report about the COVID 19, Epidemic option has to be selected from the Disaster type field.
Note: Users can chose from two options: Event - First report for a disaster and Early warning/ Early Action.
Early Warning/ Early action: This will create a report for a forecasted event. Further an early warning/ early action report consists of Risk Analysis and Early Action sections in place of Situation and Actions section. These terms imply that the report is providing details, expectations, or plans for an event that has not yet happened but is predicted/ forecasted.
The below template displays the section and form found on the IFRC GO platform. By focusing on the elements described in the field report form, your report will present a well-rounded view of the event/ potential event, its impacts, and the actions being taken.
¶ Context
Overview of the Event/ Potential Event: A clear overview of the anticipated event or disaster, detailing the context and triggers that have raised concerns. It explains what the event is, why it is significant, and what indicators suggest its likelihood in case of a forecasted events.
| Field Name | Field Type | Details | Mandatory Field |
|---|---|---|---|
| Status | radio Input | Users can choose from two options: Early Warning/ Early action or Event. Choosing Early warning option will create a report. | True |
| Search for existing emergency | drop down menu/ search multi select input | Users can search for any existing emergency to link new field reports or updates. | False |
| Potentially affected/ Affected Country and Province/ Region | dop down menu/ search multi select input | Choose the country and province affected by the emergency. When status is early warning, then user needs to enter the name of potentially affected country and Province/ Region. | True |
| Disaster Type | drop down menu/ search select input | Choose the disaster type. | True |
| Forecasted Date of Impact/ Start Date | date input | Enter the start date of the event or the date when some significant effects were being felt. When status is early warning, then user needs to enter the Forecasted Date of Impact. | True |
| Title | input text | Enter the title for the field report. Based on the start date, country and region a prefix is automatically added to the tile of the field report. A report number is also generate and added to the end of the field report. | True |
| Government requests international assistance | radio input | Indicate if the government requested international assistance. | False |
| National Society requests international assistance | radio input | Indicate if the national society requested international assistance. | False |
¶ Situation/ Risk Analysis
This section identifies and describes the socio-economic impacts. Users can also describe any environmental factors (e.g., heavy rainfall, drought conditions, seismic activity), Socio Political factors (e.g., economic instability, civil unrest) or Health and infrastructural factors (e.g., weak health systems, fragile infrastructure) that triggered the event.
Users should have information about the potential impacts that the event could have on various sectors, including the number of people affected, economic impacts, impacts on infrastructure, health systems, and society. This information can be filled in the Risk Analysis section of the field report.
| Field Name | Field Type | Details | Mandatory Field |
|---|---|---|---|
| Injured people | number input | Enter the number of people suffering from physical injuries, trauma or illness. | False |
| Dead People | number input | Enter the number of people confirmed dead. | False |
| Missing People | number input | Enter the number of missing people. | False |
| Affected People | number input | Enter the number of people requiring immediate attention. | False |
| Displaced People | number input | Enter the number of people displaced | False |
| Potentially Affected | number input | Only appears in Risk Analysis section when Early warning field report is selected. Enter the number of people that might get affected in the geographical area where hazard impact is likely. | False |
| People at high risk | number input | Only appears in Risk Analysis section when Early warning field report is selected. Enter number of people at high risk. | False |
| Source Details | text area | Enter the sources of the data of the above specified numbers. | False |
| Situational Overview | text area | Enter a brief overview of the situation describing the effects of Hazard, current situation and information on how population has been affected. | False |
| Risk Analysis | text area | Enter a brief overview of the potential disaster impacts | FAlse |
Note: Users can enter the number of people affected, dead or injured from Red Cross/ Red Crescent Sources, government sources or from any other source/ organizations.
¶ Actions/ Early Actions
Users can enter details about actions taken by the government, national societies, IFRC or any other organizations like UN agencies, NGOs or any other government.
In case of Early warning/ Early Action Report highlight any early actions already initiated by National Societies, the International Federation of Red Cross and Red Crescent Societies (IFRC), local governments, or other humanitarian organizations. Users can prepare a small description about the actions taken or actions planned by RCRC movement organizations or national governments. Users can select actions by checking the check box in front of appropriate options provided or can also write a description taken by the organizations.
| Field Name | Field Type | Details | Mandatory Field |
|---|---|---|---|
| Actions taken | number input | Users can enter number of people Assisted by Government, Assisted by RCR Movement, Number of NS staff involved, Number of NS Volunteers Involved, Number of RCRC Partners Personnel involved | False |
| Actions/ Early Actions taken by National Society Red Cross | check boxes, text area | Users can select the actions/ early actions taken by National Societies from the options presented or enter a short description for each activity performed by the National Society. Users should focus on the new actions taken since the last field report, if filing a report about the event update. | False |
| Actions/ Early Actions Taken by IFRC | check boxes, text area | Users can select the action/ early action activities taken by the IFRC from the given options or enter a short description | False |
| Actions/ Early Actions taken by any other RCRC Movement actors | check boxes, text area | Users can select the early action/ action activities taken by the RCRC moment actors from the given options or enter a short description | False |
| Information Bulletin | radio input | Indicate if an information bulletin was published from the options given | False |
| Actions taken by Others (Government, UN) | text area | Users can write a brief descriptions of the activities undertaken by other organizations. | false |
¶ Response
Provide details about the actions taken to mitigate potential impacts. This includes information about planned intervention and planned international response mentioned below in the table. This might include scaling up preparedness measures, deploying additional resources like rapid response personnel, emergency response units and mentioning deatils about any appeal or DREF created requesting funding for the disaster event.
| Field Name | Field Type | Details | Mandatory Field |
|---|---|---|---|
| Planned Interventions | |||
| DREF Requested | radio input/ number input | User can select if the DREF has been requested, is planned or has been completed. If the DREF has been requested or completed please mention the amount requested amount. | False |
| Emergency Appeal | radio input/ number input | False | |
| Rapid Response Personnel (RRP) | radio input/ number input | User can select if RRP have been requested via surge or how many rapid response personnel have been deployed. Enter the number of RRP requested in the number input area | False |
| Emergency Response Units (ERU) | radio input/ number input | Users can select if ERU have been request, planned or deployed. Enter the number of ERUs deployed or requested in the number input area. | False |
| Contacts | |||
| Originator | text input | NS or IFRC staff completing the field report needs to enter his/ her details like name, email, phone and title. | False |
| National Society Contact | text input | Enter the most senior staff in NS responsible and knowledgeable about the emergency. | False |
| IFRC Focal Point for the Emergency | text input | Enter the IFRC staff who is supporting the NS. | Fasle |
| Media Contact | text input | Enter the Media contact in Geneva/ Region or country. | False |
| Field report is visible to | radio input | Users can select the visibility of the field report. Options are RCRC, IFRC Secretariat, IFRC and NS and Public | False |